Article5 Easy Tips to Manage Congregational Schedules with ChMS
Dinda Fitria Sabila
Writer
5 minutes - 8 March 2023
Five tips for managing church schedules with church management software - As with population data in government, church membership data is also very important for all church worship activities. Moreover, for matters relating to the administration of the congregation to the worship of the church itself. Have you tried any church management software to take care of this?
Getting a ministry assignment in the church is a form of our dedication and participation to God. It is not surprising that every parishioner wants to be involved in church ministry. However, the limited management of the church can make the ministry assignments not divided properly. As a result, many congregations' schedules are messy and clash with other congregations.
As a church administrator, it is important for you to carry out systematic church management. Therefore, now you can take advantage of software or application-based technology to take care of all your church management needs more easily, practically, and efficiently. Here are some easy tips for you to manage congregations using one church management software. What are they?
Record the Number of Church Members/Congregations
In one church, of course there are tens, maybe even hundreds of heads of families. To facilitate management, church administrators are required to record each family member and their members in the church management software. To make schedule management easier, record all family members' personal data into the church management software. Starting from full name, date of birth, date of baptism, date of marriage, to other important data.
This will make it easier for church officials to carry out censuses or groupings. This is because all church data will be centralised into one database. Apart from making grouping easier, this kind of systematic recording will certainly make it easier for you if you want to update data at any time. For example, there are church members who die or there are births and the addition of new church members.
For Congregation in Small Groups
Based on data that has been systematically recorded in the church management software, administrators can easily divide congregations based on certain groups. The division of this group can be adjusted according to the interests of the church's worship, whether it will be divided based on age groups or the geographical location of the area where the congregation lives.
Grouping the congregation into small groups will certainly make it easier for you to take care of church worship. Such as in making a routine service schedule every week at church and a schedule for routine activities outside Sunday.
Determine the Congregational Service Schedule
If the congregation is divided into small groups, you will easily determine the service schedule. The service schedule can be adjusted according to the needs of each church. For example, how many times a week do you worship at the church?.
If so, the congregation that has been divided into small groups is given a schedule to carry out services at the church. Is it once a month or twice a month?. This is tailored to the needs and agreements of your church.
Determine the Division of Congregational Service Duties
Another important thing that you have to do is to calculate the needs in one service. Managers must calculate the need for services. Such as decoration, choir, and other ministry tasks. If the number of calculations has been determined, then you can carry out the distribution of service tasks based on the work groups that have been prepared previously.
But you need to remember, make sure each congregation gets a service assignment in accordance with their main duties and functions. Administrators can record the type of ministry and which congregation is in charge of the ministry using the church application. Apart from being practical, congregations can easily access church applications without having to be in contact with the administrators all the time. Congregations can take advantage of features in congregation-specific applications, such as notification features and scheduling systems to help with reminders.
Use the Group Management Feature, the Erista Church Management Software
Erista is an all-in-one service management software for all your church management needs. In the Erista software or application, all congregational data and church interests are centralised in one database, making it easier for administrators to manage them.
When the data is centralised, administrators can take advantage of the group management feature in the Erista application. This feature will make it easier for you to divide the ministry tasks of the congregation. Church administrators can schedule activities that are equipped with interactive discussion group features. That way, all members can provide feedback or responses directly without having to meet face to face
Other Features of Erista Church Management Software to Manage Church Schedules
Apart from group management, you can also take advantage of the Erista feature to share service tasks. Considering that the number of congregations in one church is quite large, therefore it is necessary to schedule a fairly coordinated and systematic division of ministry tasks. You can find these conveniences in the Erista church management software.
Not only that, the congregation can also take advantage of the scheduling system feature. This feature is equipped with notifications that are similar to alarms so that it will help you to help remind the congregation to carry out services. You can also save time and energy.
Another feature that Erista also has is private messages. This service allows you to carry out fast and reliable digital communications so you can contact many people, starting from groups or even all members at once via email, WhatsApp, or SMS.
Erista church management software comes with a variety of features and services that are ready to help you manage your church. We are ready to make your church grow by providing a platform that helps you build good relationships with every congregation. No need to worry, Erista church management software is equipped with international standard data security which highly respects congregational data privacy according to Christian values.
Improve facilities in your church ministry by setting schedules, sending emails, updating congregation profiles, adding notes, and various other features that are ready to make your collaboration easier. What are you waiting for? Register your church with Erista and manage congregation schedules more easily with just one application by clicking here!
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